Now 3 Fabulous Markets to Choose From
Now 3 Fabulous Markets to Choose From
EatLoCo Marketplaces are very proud of our vendors.
Each vendor has undergone verification procedures as to the authenticity of their farm or business and have met all other rigorous criteria in order to participate in the marketplaces.
Types of Vendors
EatLoCo Marketplaces welcomes four different types of vendors including:
Ranch/Farm Vendor
Farm-based produce (vegetables, fruits, herbs, flowers, or nursery crops) or raise animals and their products for sale at the EatLoCo Marketplaces
Value Added Food Vendors
Made-from-scratch food meant for purchase and use at home (vice food concession)
Concessions Food Vendors
Food prepared on site and intended for immediate consumption (i.e. food trucks, etc.)
Artisan Craft Vendors
Hand-crafted (non-food) items made by the vendor
Ready to get started?
A Guideline to Becoming an EatLoco Vendor
Welcome to the EatLoco Farmers Markets Vendor info page. This page is designed for those considering becoming a vendor at an EatLoco market, or those who have already been accepted to one of our markets. Below, you’ll find the guidelines for applying to our markets and the answers to some of the questions we are asked most often.
STEP 1
4 Things Required Before Being Accepted as an EatLoco Vendor
1. YOUR APPLICATION
Click HERE for your EatLoco Market Application
The very first step for all potential vendors is to fill out the above application with information as it pertains to your business. This will give us a better idea if you are a good fit for us, and we for you. Select all the markets in which you would like to participate and choose the dates you would like to attend. Lastly, read the Vendor Handbook inside Manage My Market carefully, as it defines our policies thoroughly.
2. YOUR $5 ADMIN FEE
Click HERE to Pay your One-Time $5 Admin Fee
This one-time admin fee is to show us you are serious about being an EatLoco vendor and puts your credit card on file for billing purposes. Once this is paid, we can begin the approval process for your application. Your credit card will be use for future market fees (weekly or drop-in).
3. VDAC COMPLIANT
If you are a farmer, a food producer, or sell any type of prepared food (in a kitchen or at the market), please be sure to have all your necessary certificates, licenses and permits ahead of time with either the department of Health or VDAC
4. INSURANCE: (with EatLoco listed on it)
You must provide a 1 Million Dollar COI (certificate of Insurance) through your insurance company. EatLoco must be listed as a Certificate Holder to participate in any of our markets. One policy covers all our markets. Submit COI here: Vendor Feedback Form
This is what needs to be listed on the policy
EatLoco, LLC
525-K East Market Street #117
Leesburg, VA 20176
STEP 2
Wait for EatLoco to accept you into our markets as a new EatLoco vendor.
This usually takes only a few days.
In the mean time, here are some questions you might have about attending an EatLoco Market
WHERE ARE THE MARKETS LOCATED?
Below, you’ll find the addresses for each of our markets. Each market should be easily searchable via GPS. You can find a map of each location under the “EatLoco Markets” tab on our website.
EatLoco at One Loudoun
Saturdays 9AM-1PM
Atwater Drive, One Loudoun,
Ashburn, VA 20147
EatLoco at Brambleton
Sundays 9AM-1PM
Legacy Park & Olympia Dr,
Brambleton, VA 20148
EatLoco at ChefScape
Starting March 21st 2019
Thursdays 3PM-7PM
1602 Village Market Blvd
Leesburg, VA 20175
One Loudoun Market Manager
Brambleton Market Manager
ChefScape Market Manager
ALEX PAMPALONI
(571) 239-8664
SAM BOURDELAIS
(571) 458-6290
More Helpful Q&A’s
WHAT TIME SHOULD I GET THERE?
You must arrive no later than 8:30AM, set-up your tent, table and products and be ready to sell by 9:00AM sharp at either of our markets. Vendors that arrive late and are not prepared on time may be asked to leave and/or be subject to a fine. We enforce this policy for the safety of the customers as well as out of fairness to the vendors who do show up on time. So please be prompt.
WEATHER POLICY
Generally, the policy is that all of our markets are operational year-round, and never close. However, if local government chooses to close our roads in the case of a hurricane, tornado watch, severe storm, or other extreme weather conditions, we will close the market as well. The Market Manager on duty can also make that call to close the market due to these extreme conditions.
WHERE DO I PARK?
Vendors must unload their materials and products and then relocate cars to the available nearby parking. our vehicle MUST be removed from the market area at the start of the market at 8:45 AM. Requests to keep your trailer or vehicle with you at your tent, must be pre-approved by EatLoco Mgmt. Park your vehicle slightly away from the market, to reserve closer spots for our elderly market customers.
WHERE DO I SET UP?
Every Friday afternoon, EatLoco mgmt. sends out a new market layout identifying your spot assignment for that weekend. If you are a weekly vendor, you will be placed (generally) in the same spot each week. Drop-In vendors are placed around the weekly vendors and are subject to change each week. Please refer to the new market layout for your spot every Friday as the old layouts are no longer valid.
WHAT DO I NEED TO BRING?
At the market, it is important you have at least one 10’x10’ tent with tent weights. These are available at your local home improvement store as well as online retailers like Amazon. In addition to your product, you should also bring a method to accept payment (cash box, square, etc) as well as signage to identify your business. We encourage you to bring tablecloths, sandwich board signs, retractable banners, or any other decorations you may want to make your space noticeable and welcoming to your customers.
SIGNAGE AND MARKETING?
At our core, EatLoCo is a marketing company. We have graphic designers on staff who will work with you to develop brand material for your booth. For our weekly vendors only, we can design posters, pamphlets, rack cards, etc. We’ll design it at no cost to you. Just our way of saying Thank You for being a WEEKLY vendor.
HOW CAN I ATTRACT CUSTOMERS TO MY TENT?
Our farmers markets are known for their friendly and inviting atmosphere, so our #1 suggestion is to be and look approachable. Sitting behind your table, looking down at your phone, reading your book and waiting for your product to sell itself, will most likely not produce the results you are looking for. Anyone walking right in front of your tent is a potential customer. Stand proudly, believe in your product and greet each customer as they walk by as if they are your next $100 sale.
HOW DO I CHANGE MY MARKET SCHEDULE DATES?
Unfortunately, you cannot change your own dates inside Manage My Market. To add, change or cancel dates, please submit your changes using the Vendor Feedback Form. Again, no direct emails or text messages please.
WHY DO I NEED TO REPORT MY SALES EACH WEEK?
Timely sales reporting is critical to measuring the success of the EatLoco vendors and markets. Vendor sales numbers are used to track trends in market performance, provide feedback (averages) to vendors, attract market sponsors, and to show results to our supporting venue owners. All vendors must report their market sales by the following Wednesday night at 9:00PM to avoid a $10 missed sales report fee. If you are a drop in vendor, you only need to record your sales number for the weeks you attend the market.
***Please visit the vendor handbook for instructions on how to report submit your market sales.
WHAT IF I HAVE AN EMERGENCY AND I CANT MAKE IT TO THE MARKET?
If you have an Emergency that causes you to miss the market, please contact us as soon as possible. Simply not showing up is not acceptable. Use the Vendor Feedback Form to let us know if something comes up. This form submissions notifies several of the EatLoco staff so it’s never missed. No direct emails or text messages please. Market fees are not refunded for missed markets.
CAN YOU HELP ME RUN A SPECIAL OR A SALES OF A GIVEN ITEM?
Yes, we can promote whatever you are selling throughout the week Just let us know via our Vendor Feedback Form.
PREPARED FOOD PERMITS REQUIRED
All Prepared Food Vendors in Loudoun County must have one of the following Department of Health Permits in order to sell freshly prepared food at a farmers market:
Certain exemptions apply. To find out more information about these permits and about general food vending in Loudoun County, please visit the Department of Health Website. Prepared food vendors must display their permit every week at the market where it can be easily seen by the public, NO EXCEPTIONS. Failure to comply could result in your removal from the market.
HOW DOES THE BILLING WORK?
There are 2 different types of vendors: DROP-IN and WEEKLY.
Drop-In Vendor – $50/week
DROP-IN vendors can decide to attend as late as the day of the market. but must cancel no later than the Wednesday before by 10:00PM. They will be charged $50 for each market they attend. No credits or refunds will not be given after Wednesday at 10PM.
Weekly Vendors – $35/week
These vendors are given a discounted rate because they have agreed to attend a particular market every week (no mixing or combining markets to receive the discounted weekly rate). If you are a weekly vendor and you miss a market date, you are still charged the $35 fee. If you drop-out of the market or switch to become a DROP-IN vendor, you are charged a $125 dropout fee. This fee is charged to compensate for giving you a discounted rate. Any vendor signing-up for any EatLoco markets between July 1 and Dec 31, will automatically be made a DROP-IN vendor.
If you meet the above criteria and are interested in applying, click here and fill out an application in Manage My Market.
A $5.00 Admin fee is required for each market you apply and must be paid before your business will be considered.
